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System Prompts

What it is

System Prompts are templated prompts that your platform operator curates and surfaces to users in the Ask Anything chat composer. When a user opens Ask Anything on any page, they see a list of quick-start prompts tuned to what they're looking at — for example, "Summarise open tasks" on the tasks page. Each System Prompt is a pre-written instruction that sets the assistant's context and intent, so users can get helpful answers with one click instead of typing from scratch.

When to use it

Create a System Prompt when:

  • You want to offer users a shortcut to a common question or task
  • You want to surface a specific workflow or report template
  • You want to ensure consistent, high-quality prompts reach your team
  • You want to tune what the assistant can do in a given context

Where to find it

Only platform operators can manage System Prompts. In the Tenet admin space:

  1. Look for the AI section in the left sidebar.
  2. Click System Prompts.
  3. You'll see a table of all existing prompts. Each row shows the prompt text, what space type it's for, and when it was last updated.

How it works

Creating a new prompt:

  1. Click the Create button above the table.
  2. Pick a name for the prompt (e.g. "Summarise Open Tasks").
  3. Write the prompt text — be specific about what you want the assistant to do.
  4. Choose which space type(s) this prompt should appear in. Users in those spaces will see it in their chat composers.
  5. Click Save. The prompt is live immediately.

Editing a prompt:

  1. Find the prompt in the table and click its row.
  2. Change the text, name, or space assignments as needed.
  3. Click Update. Users will see the new version the next time they open Ask Anything.

Deleting a prompt:

  1. Find the prompt in the table.
  2. Click the three-dot menu at the end of the row and choose Delete.
  3. Confirm. The prompt is removed immediately and won't appear in any chat composers.

Bulk actions:

You can export all your prompts to a file and re-import them later — useful for backing them up or sharing them across instances.

How users experience them:

When a user opens Ask Anything, they see 3–5 suggestion chips at the top of the chat. These are the System Prompts you've configured for their space and the page they're on. Users can click any chip to drop it into the composer, or ignore them and type their own message.

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